U.S. Passports

The City Clerk’s Office is a U.S. Department of State designated Passport Application Acceptance Facility. U.S. citizens planning international travel may apply for passports at the office, located at City Hall, 9500 Civic Center Drive, Second Floor. Individuals are not required to apply in the City of their residence. 

Appointment Required

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Passport applications, DS-11 form, are accepted by appointment only. These appointments are for applicants who meet the following criteria: first-time applicant, lost/stolen passport, damaged passport, prior passport issued under the age of 16, or if prior passport was issued more than 15 years ago. 

Current Processing Times (processing times do not include mailing times): 

  • Routine Service: 6-8 Weeks
  • Expedited Service (additional $60/application): 2-3 Weeks 

Our appointment calendar is accurate and updates in real time. We are happy to assist you in booking an appointment if you call, but we cannot offer different availability than what is shown on our website. 

Due to high demand, if you are unable to come to your appointment, we ask that you please cancel or reschedule it by using the link in your confirmation email, or by calling 303-538-7230 or emailing clerk@thorntonco.gov.

Schedule an Appointment

Search for other acceptance facilities at the USPS or U.S. Department of State websites.

Required Documents for Adults

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Applicants applying for a passport for the first time, have a lost/stolen passport, a damaged passport, their prior passport was issued under the age of 16, or if prior passport was issued more than 15 years ago, will need to provide:

Application for a U.S. passport

Form DS-11

This form is also available at the City Hall. While the application may be filled out in advance, it must be signed in the presence of a Passport Acceptance Agent. Do not sign the application before submitting it to the City Clerk’s Office. 

Proof of citizenship

This can be a certified U.S. birth certificate, a previously issued U.S. passport (undamaged) or Certificate of Naturalization/Citizenship. The original document will be sent in with your application and returned to you when your passport is issued. Most people will submit a certified birth certificate, which must include the following items: 

  • Issued by the city, county or state of birth;
  • A file date, or the date the certificate was filed in the registrar’s office, within one year of the birth;
  • Child’s full name;
  • Parent(s)’ full names;
  • Date and place of birth;
  • Registrar’s signature; and
  • A raised, embossed, impressed or multicolored seal of the registrar’s office.

We cannot accept a photocopy, a notarized copy, hospital certificate or baptismal certificate as proof of U.S. citizenship. There are several ways to obtain a certified copy of your birth certificate. You may contact the county or state in which you were born or use an internet service such as www.VitalChek.com. If you were born in Colorado, you can go to:

Colorado Department of Public Health and Environment 
Vital Records Section 
4300 Cherry Creek Drive South 
Denver, CO 80246-1530 
Birth, Death & Other Records

Proof of identity

A valid driver’s license (not temporary or learner’s permit), naturalization certificate, previous passport, government-issued I.D. with photo and signature, or military I.D. with photo and signature. 

One passport photo

The city offers photo service, $10.00 for each photo or applicants can provide their own photo. Photographs that do not comply with Department of State's specifications will be rejected. Walgreens, Wal-Mart, Costco, FedEx Office and other photo processing centers often provide passport photo services. Listed below are the specific requirements for passport photos:

  • Submit one (1) color photo.
  • Photo must be recent – within the last six months.
  • Photo must measure 2x2 inches, with an image size from bottom of chin to top of head (including hair) of between 1 and 1 3/8 inches.
  • Photo must be clear, front view, full face, taken in normal street attire without a hat or glasses of any kind (including prescription glasses).
  • Printed on matte/glossy photographic paper with a white/off-white background.

*No uniforms or camouflage fabric is to be worn in passport photos.

Payment

Payments to the U.S. Department of State must be paid with a check or money order. Payments to the City of Thornton can be made with card, cash, check, or money order.

Required Documents for Minors (Under Age 16)​

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All minors applying for a passport will need to provide:

Application for a U.S. passport

Form DS-11

This form is also available at City Hall. While the application may be filled out in advance, it must be signed in the presence of a Passport Acceptance Agent. Do not sign the application before submitting it to the City Clerk’s Office. 

Proof of minor's U.S. citizenship

This can be a certified U.S. birth certificate, a previously issued U.S. passportor Naturalization Certificate. If using a previously issued passport or Naturalization Certificate, please note the requirements for evidence of parental relationship. The original document will be sent in with your application and returned to you when your passport is issued. Most people will submit a certified birth certificate, which must include the following items: 

  • A file date, or the date the certificate was filed in the registrar’s office, within one year of the birth;
  • Child’s full name;
  • Parents’ names;
  • Date and place of birth;
  • Registrar’s signature; and
  • A raised, embossed, impressed or multicolored seal of the registrar’s office.

We cannot accept a photocopy, a notarized copy, hospital certificate or baptismal certificate as proof of U.S. citizenship. There are several ways to obtain a certified copy of your birth certificate. You may contact the county or state in which you were born or use an internet service such as www.VitalChek.com. If you were born in Colorado, you can go to:

Colorado Department of Public Health and Environment 
Vital Records Section 
4300 Cherry Creek Drive South 
Denver, CO 80246-1530 
Birth, Death & Other Records

Proof of both parents' identity

A valid driver’s license (not temporary or learner’s permit), naturalization certificate, previous passport, government-issued I.D. with photo and signature, or military I.D. with photo and signature. 

Evidence of parental relationship

This can be the child's birth certificate with parents' names, certified copy of adoption decree with adopting parents' names, or certified court order establishing custody or guardianship. 

Evidence of parental consent

Both parents must provide consent authorizing passport issuance for a minor under age 16. See the table below, and follow the instruction that best applies to your circumstance.

  • Both parents must:

    • Appear in person with the minor
    • Sign the DS-11 Form in front of an Acceptance Agent
  • One parent must:

    • Appear and apply in person with the minor
    • Sign the DS-11 form in front of an Acceptance Agent
    • Submit the second parents' notarized Statement of Consent (Form DS-3053) and a photocopy front and back copy of the second parent's identification
      • Note: the photocopy of second parent's identification must match the one presented to the notary 
  • One Parent (with sole legal custody) must:

    • Appear in person with the minor
    • Sign the DS-11 form in front of an Acceptance Agent
    • Submit primary evidence of sole authority to apply for the child with one of the following:
      • Minor's certified U.S. or foreign birth certificate listing only the applying parent.
        • If submitting a foreign birth certificate, it must be professionally/officially translated into English
      • Consular Report of Birth Abroad (Form FS-240) or Certification of Birth Abroad (Form DS-1350) listing only the applying parent.
      • Court order granting sole custody to the applying parent(unless child's travel is restricted by that order)
      • Adoption decree (if applying parents is soleadopting parent)
      • Court order specifically permitting applying parent's or guardian's travel with the child
      • Judicial declaration of incompetence of non-applying
      • Death certificate of non-applying parent

BE ADVISED: If none of the above documentation is available, the applying parent must submit Form DS-3053 stating why the non-applying parent/guardian's consent cannot be obtained.

  • A Third Party (in Loco Parentis applying on behalf of a minor under the age of 16) MUST:

    • Submit a notarized written statement or affidavit from both parents or guardians authorizing a third-party to apply for a passport.
    • When the statement of affidavit is from only one parent/guardian, the third-party must present evidence of sole custody of the authorizing parent/guardian.

One passport photo

The city offers photo service, $10.00 for each photo or applicants can provide their own photo. Photographs that do not comply with Department of State's specifications will be rejected. Walgreens, Wal-Mart, Costco, FedEx Office and other photo processing centers often provide passport photo services. Listed below are the specific requirements for passport photos:

  • Submit one (1) color photo.
  • Photo must be recent – within the last six months.
  • Photo must measure 2x2 inches, with an image size from bottom of chin to top of head (including hair) of between 1 and 1 3/8 inches.
  • Photo must be clear, front view, full face, taken in normal street attire without a hat or glasses of any kind (including prescription glasses).
  • Printed on matte/glossy photographic paper with a white/off-white background.

*No uniforms or camouflage fabric is to be worn in passport photos.

Payment

Payments to the U.S. Department of State must be paid with a check or money order. Payments to the City can be made with cash, check, or money order.

U.S. Passport Renewals

The U.S. Department of State is accepting Renewal Applications (DS-82 Form) by mail only. To be eligible for renewal by mail you must answer "YES" to the following statements:

  1. You have your passport in your possession to submit with your renewal application.
  2. Your passport is undamaged other than normal wear and tear.
  3. It was issued when you were age 16 or older.
  4. It was issued within the last 15 years.
  5. It was issued in your current name, or you can document your name change.

PLEASE NOTE: If you answer "NO" to any of these statements you will need to schedule an appointment to receive a new passport.

For more information on U.S. passports please visit travel.state.gov

Read more about United States passport fees.

The City of Thornton may do a courtesy review/assembly of your complete renewal application before you send it and supply a free postal envelope. Please let our security team know if you wish to get a courtesy review/assembly, postal envelope or take pictures ($10/photo).

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